To apply for any of the following open positions, or to be considered for future opportunities, please email your resume and cover letter to jobs@gps-hq.com or via fax to 703-921-5595.

Senior Executive Administrative Assistant
Reports to : Program/Project Manager
Supervises: NA
Location: McLean, VA

REQUIREMENTS:
• Provide oversight for the daily activities of the Director and Deputy Director’s Office including performance direction of, if assigned, one or more administrative assistants.
• Manage the Director’s calendar, phone/e-mail, travel and contacts (both internal and external) using Microsoft Outlook, the internal conference room scheduler and the Agency’s Visitor Access Request system. Supporting the Director is this position’s primary responsibility.
• Collect and prepare materials for use in meetings/discussions. Meetings and/or discussions may be with the both higher and lower echelons within the Division, O/DNI, the IC and offices or organizations external to O/DNI and the IC.
• Compose correspondence, monitor external/internal communications, address communications in an expeditious manner and bring critical issues to the Director and Vice Director.
• Manage incoming and outgoing communications, including telephone, e-mail and fax.
• Initiate and follow up on high-level contacts inside and outside of the Branch.
• Schedule and coordinate video teleconferences and conference calls.
• Coordinate all logistical details for meetings and events. For meetings, this includes scheduling rooms, sending out meeting announcements, tracking attendance, arranging food, take minutes as appropriate and distributing follow-up materials.
• Maintain a Branch organization chart that includes both government and contractor personnel and both local and dispersed organization elements.
• Create/format documents, spreadsheets, databases and presentations.
• Create, maintain and update charts, lists and calendars as well as reporting travel schedules and attendance to the front office.
• Maintain and track travel and due diligence budgets.
• Maintain official files and work with staff to create and maintain official files for the division.
• Assist staff with proofreading, formatting and data input on Excel Spreadsheets, PowerPoint and Word documents (using track changes when needed).
• Assist in preparing local, domestic, and international travel arrangements, including authorizations, vouchers, and reimbursements for the Director and team as well as assist in follow up on preparation of travel reimbursements to ensure timely filing and train new members on travel procedures.
• Review directives and instructional material pertaining to administrative practices and clerical policies and procedures to stay abreast of new, revised or amended policies and regulations.
• Other executive administrative functions, as tasked.

DESIRED KNOWLEDGE / SKILLS / ABILITIES:
• Five to seven years experience as an Executive Assistant or senior Administrative Assistant providing support to administrative operations.
• Knowledge of administrative and clerical functions, processes, practices and procedures to perform administrative and clerical support duties, including office automation support, office procedures, filing systems, correspondence and mail processes and procedures and travel.
• Must know or demonstrate the ability to learn and research Agency regulations, policies, and procedures.

Special Requirements:
Must be a U.S. citizen and able to pass a background check